At a high
level, the primary intent of an SLA is to level-set expectations between supplier and buyer and
tie said expectations to specific metrics (i.e. downtime, response time, etc.). From the buyer
standpoint, the SLA outlines the level of service that the supplier will provide and also detail
the remedies/penalties should the supplier not provide the outlined level of service.
Conversely, from the supplier standpoint, the SLA, if well-written, clearly details what the
supplier will be providing (i.e. the service) and protects them from overreach by the
buyer.
The primary components of an SLA are:
- Quality Metricsan SLA needs to clearly and crisply detail the when/what/how much
service will be provided as part of the overarching services agreement. This can be accomplished
via the creation of agreed-upon quality metrics and their respective thresholds (i.e. downtime
less than 99.99%). Agreeing upon the metrics ahead of time and covering as many of your bases as
possible will save significant headaches down the line. - Communication
Channelsit is important to clearly define how communications regarding service level will be
made between the two parties. This ensure that both parties are able to appropriately respond to
requests / concerns by having the correct personnel involved and also creates a paper trail
should there be a dispute down the line. - Penaltiesthe penalties (typically
financial) for supplier non-performance, and the process for disbursement (i.e. straight cash
payment, discount off of next period's service payment, etc.) must be clearly
defined. - Dispute resolutionif it's not addressed in the over-arching
services agreement, defining the process for dispute resolution is paramount. Because of the
high-cost of litigation this is especially key if there's an imbalance in the size of the two
parties. - To wrap up, everyone benefits from having a strong SLA. It ensures
that everyone is on the same page, and gives both parties something to point to throughout the
life of the agreement.
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